Simplify your wedding planning: the best tools to create your seating chart

Your wedding day is approaching, and you’ve thought of everything: the dress, the menu, the decorations… But one important (and sometimes tricky) task remains: the seating chart! Finding the perfect spot for each guest while avoiding awkward situations can quickly become a real headache. Fortunately, online tools exist to simplify the process, allowing you to organize this crucial part of your reception with ease.

Discover our selection of the best platforms to create a harmonious and stress-free seating arrangement.

Why use an online tool for your wedding seating chart?

Arranging your guests requires careful thought and logic. Who should sit next to whom? (considering languages, affinities, and conversation topics.) How should the tables be arranged for smooth circulation? (your caterer will thank you!)

With a digital tool, you can:

✨ Save time
✨ Easily visualize the space (our floor plans will help!)
✨ Indicate guest types (men, women, children, babies, as well as allergies/special menus)
✨ Enjoy a streamlined process that will impress your caterer, vendors, and coordinator at Portes des Iris 😉

Our selection of the best websites for a successful wedding seating chart

1. Plan de table mariage (Mariages.net) – Customizable tables, intuitive guest management, export, and sharing

Integrated into the wedding planning platform www.mariages.net, this tool makes seating chart management easy by linking your guest list directly to table layouts.

2. Planning.wedding – Easy management of various wedding aspects, from budget to seating chart and task organization

Planning.wedding offers free wedding planning tools, including a budget calculator and an online planner. These features are accessible at no cost, with no subscription or hidden fees.

3. Top table planner – Flexibility for weddings of all sizes

www.toptable-planner.com
Top table planner provides a convenient solution for creating a detailed, customized seating chart. It also allows you to indicate guests’ dietary restrictions and preferences.

4. Prismm – A 3D experience for perfect visualization

www.prismm.com
Want a highly realistic view of your reception? Prismm lets you visualize your seating arrangement in 3D and collaborate directly with vendors for the best possible setup.

5. Edraw – The tool we use at Portes des Iris

www.edrawsoft.com/fr/ad/edrawmax-brand.html

Prefer mobile apps? Here are some great options:

1. Wedding seating chart, Bridy

2. Wedding parties, Seat Puzzle

3. Events & Gusts lists (with photos)

Tips for a perfect seating chart

✅ Encourage connections – Seat guests together who know each other or share common interests.
✅ Create balanced tables – Mix generations and friend circles for a lively atmosphere.
✅ Stay flexible – Last-minute changes are inevitable, so choose a tool that allows quick modifications.
✅ Think about comfort – Avoid placing elderly guests near speakers and provide a dedicated children’s area if needed. At Portes des Iris, we offer special rooms for younger guests if desired.

At Portes des Iris, we provide different table types and sizes: our preferred round tables seat 4-14 guests. We also have an oval table (10-28 guests), eight rectangular tables (6-15 guests), and we can connect you with external vendors if you need other styles, such as raw wood tables, fully rectangular setups, or high tables with stools for cocktail receptions.

photo by Marie Montibert

Start planning as soon as your guest list is ready

Seating arrangements take time and careful thought. Depending on your guest count, finalizing placements can take several days—don’t leave it until the last minute!

Say goodbye to stress and hello to harmony!

With these tools, creating your seating chart becomes a breeze. No more hours spent rearranging names on paper—just a few clicks, and you’re ready for the big day. Choose peace of mind and focus on what truly matters: celebrating your love with your cherished guests.

✨ So, which tool will you choose for your seating chart? If you know of others, share them with us—we’d love to spread the word to our community! ✨

February 2025, Corinne Salvisberg Perrone